Financial Administrator

Trinity United Methodist Church is seeking a part-time Financial Administrator. The role
will require 15-20 hours over the course of 3-5 days per week. The ideal candidate is an
experienced bookkeeper with proficiency in ACS (accounting software) and QuickBooks.
Experience with non-profit and church accounting is preferred. This position requires
attention to detail and a high level of discretion about staff and congregation confidentiality.
Compensation is $20-30 per hour, depending on experience. Benefits are not included.
Specific job responsibilities are described below:

• Accounts receivable (20%)
  • Receive, coordinate, and process all payments to the church, including checks, cash, Vanco
    deposits, Paypal, Venmo, ACH contributions.
  • Scan checks for deposit and go to bank for all cash deposits.
  • Issue timely contribution statements to donors and respond to all inquiries.
• Accounts payable (10%)
  • Prepare invoices for payment and issue checks or ACH payments to all vendors and
    suppliers.
  • Compile all receipts and monitor all church credit card purchases.
  • Coordinate signers for checks.
• Payroll and Human Resources (10%)
  • Compile and maintain all records relating to personnel issues.
  • Ascertain that all necessary paperwork is complete upon hiring and termination of
    employment.
  • Prepare and issue paychecks on the 15th and last day of each month.
  • Reconcile payroll and file payroll taxes for each pay period.
  • File 941 Employer’s quarterly tax return.
  • File W-2’s and 1099’s annually.
  • Maintain and process staff benefits: Health Care, Dental and Pension Funds.
  • Act as liaison between employees, SPRC and providers.
• Reconciliations (10%)
  • Reconcile all bank statements.
  • Analyze restricted funds, report balances to the proper staff member or committee and pay
    out as necessary.
• Pledges (10%)
  • Enter, maintain, and report pledge information.
  • Confirm pledges with donors.
  • Assist with pending capital campaign, and coordination of pledges
• Donor-Restricted Accounts (15%)
  • Coordinate activity of donor-restricted giving, including activities for special offerings,
    memorial garden, the Trinity Foundation, building trustees, missions and more.
  • Maintain records for donor gifts, corresponding spending, and donor-restricted accounts
    on the church balance sheet.
• Reports (20%)
  • Prepare monthly profit & loss and balance sheet statements.
  • Prepare monthly trustees report.
  • Prepare reports for annual UMC conference.
  • Prepare other reports as requested by staff and clergy
• Annual Financial Audit (5%)
  • Provide all information requested for annual financial review by third-party accounting
    firm.